Registration Desk

Place:  

Foyer of Event Hall, Kyoto International Conference Center

Opening hours:

November 29 (Sun)  8:00-19:00
November 30 (Mon)  7:30-17:30
December 1 (Tue)  8:00-17:30
December 2 (Wed)  8:00-15:00

Registration Deadline

Registration is now closed. Thank you for your registration.
Onsite Registration will be available.
17:00 (Japan Standard Time (GMT+9)), November 10 (Tue.), 2015

17:00 (Japan Standard Time (GMT+9)), October 22 (Thu.), 2015

In order to take part in the World Engineering Conference and Convention (WECC2015), all participants are required to complete registration and pay the registration fee. Participants are eligible to take advantage of advance registration discounts by completing online registration until 17:00 (Japan Standard Time (GMT+9)), August 31 (Mon.), 2015.

Registration Fees

(Tax inclusive)

• *1 This category includes admission to conference sessions for three days, from November 30 (Mon.) to December 2 (Wed.), technical exhibition, lunch and Reception on November 29 (Sun.). Admission to Kyoto Program on Nov. 29 (Sun.) is also included.
• *2 This category includes admission to conference sessions for three days, from November 30 (Mon.) to December 2 (Wed.), technical exhibition, lunch and Reception on November 29 (Sun.). Admission to Kyoto Program on Nov. 29 (Sun.) is also included. A copy of your valid student identification card must be submitted at the time of the registration. You will also be asked to present your student identification card at the registration desk onsite.
  This category also applies to young engineers of 30 years old or younger. A copy of your valid official identification card, which includes date of birth, must be submitted at the time of the registration. You will also be asked to present your identification card at the registration desk onsite.
• *3 This category includes admission to conference sessions for three days, from November 30 (Mon.) to December 2 (Wed.), technical exhibition, lunch and Reception on November 29 (Sun.). Admission to Kyoto Program on Nov. 29 (Sun.) is also included. Please choose the session you are making presentation at the time of the registration.
• *4 This category includes admission to Reception on November 29 (Sun.), Opening Ceremony on November 30 (Mon.), Technical Exhibition from November 30 (Mon.) to December 2 (Wed.) and accompanying person tours for two days in the afternoon on November 30 (Mon.) and December 1 (Tue.).
  Admission to Kyoto Program on Nov. 29 (Sun.) is also included. Two accompanying persons per registrant in Regular or Invited Oral Speaker category are entitled to register.
• *5 Admission to Reception is included in each registration fee. Click here for outline of the Reception.
• *6 Registrants are entitled to attend the Banquet by paying the additional fee. Please note that seats are limited and the registration for the Banquet will be closed once all seats are sold. Click here for outline of the Banquet.

Accommodation

Click here for details to book accommodation.

Technical Visits & Pre/Post-Conference Tours

Click here for details to register for technical visits and tours.

Registration Payment

The registration fee is accepted only by Japanese yen or US dollar. Following credit cards are acceptable: VISA, MasterCard, Diners Club, American Express and JCB.
When making registration, click either button of Japanese yen or US dollar in the online registration form, and your payment by your currency will be converted into the designated currency and deducted from your bank account.

Registration Cancellation

The registrants who have cancelled participation in the conference will receive Proceedings after the conference.
There will be no refund of the registration fee.

Registration Confirmation

Please print out and bring your registration confirmation sheet to the registration desk onsite. Credit card payment: Upon completion of your payment, you will receive an automatic email to download the confirmation sheet, which contains QR code.
Bank transfer payment: Once the Secretariat confirms the receipt of your payment, you will receive an email to download the confirmation sheet, which contains QR code.

Registration Receipt

Receipt will be issued at the registration desk onsite.

Visa Supporting Documents

In addition to a valid passport, some foreign nationals are required to obtain a visa, issued by the Japanese Embassy or Consulate in your country, to enter Japan.

Registrants who requires visa are able to make a request to the organizer for the visa supporting documents. Due to the official nature of the documents, completion of pre-registration including full payment is required in advance.
After confirming the registration and full payment, Secretariat will send the visa supporting documents’ application form by email attachment. Please fill in the form and send it back to the Secretariat no later than one month prior to the Conference. Please note that your application will be reviewed by the organizer and in some cases issuance of documents may be declined.

The Japanese Embassy or Consulate may also request you to fill in other forms and/or provide additional documents. We strongly recommend that you contact the embassy in advance, to check their specific requirements.
For details of the procedures, please visit the website of the Ministry of Foreign Affairs of Japan or contact the Japanese Embassy or Consulate in your country as steps may vary from country to country.

Notes:

• It sometimes takes more than a month to obtain a visa from the Japanese Embassy or Consulate in your country. We suggest you to complete the registration and payment well in advance to receive the visa documents application form from the Secretariat.
• The documents issued by the organizer do not assure the applicants of obtaining the visa but will be judged by the Japanese Embassy or Consulate where you have applied for your visa.

Privacy Policy

We, the WECC2015 Organizing Committee, are committed to respecting and securing your personal information submitted. The Committee shall adopt reasonable safety measures in an effort to prevent illegal access, loss, alteration or leaks of personal information collected.

We will only use your personal information for the following purposes.

• Providing information on the World Engineering Conference and Convention (WECC2015) and other future related Conventions.
• Operating and managing the World Engineering Conference and Convention (WECC2015), responding to inquiries from registrants.
• Sharing information with the organizations and companies involved in the World Engineering Conference and Convention (WECC2015) for the preparation and operations.

Please agree to the Privacy Policy and click the button below to proceed with your registration.

Thank you for your registration.

Inquiries regarding Registration